License manager for Office 365 - transparency across all licenses
Full control over your Microsoft licenses
The license manager for Office 365 from partimus gives you a clear overview of all licenses issued in Active Directory and Entra ID. The tool detects duplicate and incorrect licenses, identifies potential savings and supports you in internal and external audits. Data is automatically read out, updated daily and clearly displayed in dashboards. This allows IT, controlling and compliance to maintain an overview at all times – efficiently, securely and without manual checks.
- Microsoft 365 integration
- GDPR-compliant
- Audit reports
Check licenses - simple and automated
The license manager for Office 365 automatically collects all relevant license data from Active Directory and Entra ID. This makes misuse, over-licensing and active and inactive accounts immediately visible – without Excel, without manual lists.
from AD / Entra ID
to all Office 365 licenses
for internal & external audits
for Reporting, Controlling & Auditing
Simply integrated, clearly structured
The license manager works entirely within your Microsoft 365 environment and requires no additional software. Thanks to automated data updates, all information remains up-to-date and auditable at all times.
The tool reads license and user information directly from your Microsoft 365 environment. This means there are no media disruptions and the data is always up to date.
The license information is automatically synchronized on an hourly or daily basis. This means that reports are always reliable and do not have to be maintained manually.
The onboarding tool can be flexibly adapted to complex company structures - such as multiple locations, subsidiaries or clients. This allows you to retain central control, while individual units can be managed independently.
All license movements can be exported and made available for audits. The tool therefore meets the requirements of management, controlling and external auditors.
All processing takes place in German data centers and under the highest security standards. This ensures maximum data security and full compliance.
Challenges in license management
Many companies struggle with confusing admin portals, inconsistent reports and manually maintained Excel lists. The license manager from partimus creates a central, reliable and audit-proof database through automated evaluation.
- Lack of transparency as to which employees use which license
- Over-licensing and unnecessary costs
- Manual, time-consuming checks in Excel or admin portals
- Difficulties in preparing for audits and compliance checks
- Missing evidence for management and audit
- Central overview of all assigned Office 365 licenses
- Audit reports for internal and external audits
- Early warning system for misuse & overlicensing
- Making potential savings visible and optimizing costs
- Simple operation directly for IT and compliance departments
Optimize your license management
With the license manager from partimus, you can keep an eye on all Microsoft 365 licenses, avoid cost traps and easily meet audit requirements. We would be happy to advise you free of charge and without obligation on the best way to use it in your company.
Prices for your Office 365 license manager
The license manager for Office 365 is offered as a subscription-based solution. The monthly fee covers use for your entire company and includes ongoing updates, support and all upcoming functional enhancements. The one-off setup includes full connection to AD and Entra ID as well as a workshop to familiarize you and your employees with the tool.
✅ Furnishings
✅ Initial workshop
✅ All software updates
✅ Access to new features
✅ Possibility for feature requests
*All prices are monthly/non-recurring fees plus VAT. Our offer is aimed exclusively at traders.
Who is the license manager suitable for?
The License Manager is suitable for companies that need clear, reliable and automated control over their Microsoft 365 licenses. It was developed specifically for SMEs and fits seamlessly into existing structures.
The License Manager is ideal for medium-sized companies that want to manage their Microsoft 365 licenses centrally and value transparency, cost efficiency and a clear database.
Companies that rely heavily on Microsoft 365 in particular benefit from the automated evaluation, which immediately shows which licenses are actively used, duplicated or booked unnecessarily.
The License Manager provides teams that have to carry out regular audits, security checks or internal controls with an audit-proof basis that does not require manual lists or post-processing.
In companies with frequent staff changes, the tool ensures that licenses are reliably assigned, re-evaluated or released - without unused licenses causing unnoticed costs.
Get started with partimus
Take the opportunity to optimize your IT infrastructure and drive your business forward – contact us today to find out more about the tailored benefits partimus can offer you.
Questions and answers about the Office 365 license manager
How does the license manager help with cost optimization?
The license manager immediately displays unused or duplicate licenses and identifies areas with savings potential. This allows Microsoft 365 costs to be reduced in a targeted manner.
How often is the data synchronized?
Updates are made daily by default, but can also be made hourly on request. This means that all reports and dashboards are always up to date.
Does the tool require additional software or servers?
No, the license manager uses existing interfaces to AD and Entra ID. No additional installation is required, so the solution can be used immediately.
Which license types can the system read?
The tool recognizes all Office and Microsoft 365 licenses, including dynamic group and bundle licenses. This gives companies a complete overview of all user assignments.
Does the license manager support audit reports?
Yes, all data can be exported as auditable reports, making internal and external audits much easier. This means that companies are ideally prepared for ISO or compliance audits.